June 2009 Newsletter – Tech Tip of the Month

Read_Later Emails (Entourage version)

Step 1 Create the “_readlater” folder

1. Control-click the inbox in Entourage to bring up a little menu

2. Select New Folder and call it _readlater

3. Now make sure the _readlater folder is under the inbox.  If not, just drag it under there.

 

Step 2, Create a rule to send the low priority mail to the folder

1. Click on Tools then Rules
2. Select the mail account that you are using at the top of the Rules window.
3. Click on New

 

The Edit Rule Box Should appear on screen which we will need to edit, we need to make the following adjustments:

1. Rule Name: change this to “Low Priority Rule”
2. Click on All Messages and change select Priority
3. Change the priority level box which pops up to Low

 

Then in the lower section of the box edit the dropdowns to read:

Move Message to_readlater (on My computer)

The Box should now look like this:

Now Click OK

You are now done! If you also want to create a rule to move CC’d mail into the folder as well, follow step 3:

 

Step 3, Create a rule to send the CC’d mail to the folder

1. Click on New in the rules box

The Edit Rule Box Should appear on screen which we will need to edit, we need to make the following adjustments:

1. Name the rule: Read Later Rule
2. Under all messages, select Any Cc Recipient from the dropdown menu
3. Select Is Me from the menu on the right
4. Edit the lower section of the box to look the same as with the previous rule

 

Confirm that the rule box looks like the illustration and click ok.

Now test the setup rules by sending yourself low priority and CC’d mail.

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